The employee registry
Personnel management software.Otto keeps the personnel file.
Personnel management software is not a watchlist. It is the employee registry: identity, documents, role and pay on one card. That card feeds onboarding tasks and the payroll packet. A timeclock or turnstile search belongs on the PDKS page.
01
1
File per employee
02
1 step
PDKS file import
03
0
Re-keying into payroll
Short answer
What is personnel management software, a file or surveillance?
Personnel management software keeps each employee's personnel file, documents, attendance, and leave on one card. Tracking here means keeping the record current, not watching a person. A turnstile, a camera, or a location feed is not this page's job.
When do you need it?
You need it when documents vanish in folders, when the start date lives in one sheet and pay in another, or when onboarding demands a second spreadsheet. Turkish Labor Law article 75 requires a personnel file for every employee. The program keeps that file alive.
How does Otto do this differently?
Otto does not hand you an empty card. It names the gap, reminds you of the document, and carries approved leave and pay into the payroll packet. A person confirms the step that changes the record. Personnel management software is the registry, not a watch board. Door hours belong to PDKS software. The monthly sheet belongs to timesheet software.
Why Otto
The file fills. Onboarding and payroll read that card.
01
One personnel file per person
Personnel records write to the same employee file from hire to exit. There is no second hiring spreadsheet. Keep the registry current and onboarding and payroll read that card.
02
Records, not surveillance
Otto HR watches files, not people: no location tracking, no cameras, no hardware sold. This page is the personnel registry. A door clock or PDKS file is a different intent, and it does not live here.
03
Otto tells you what's missing
A document never collected, a field never filled, a task still waiting: Otto brings the list to you. Any step that changes a record still waits for your approval.
From the registry to payroll
Personnel records feed onboarding and payroll.
Registry
One employee file per person
Identity and contact details, position and salary history, documents and folders live on a single profile, and leavers' history is kept. Article 75 of Turkish Labor Law No. 4857 requires an employee file for every employee. Otto HR keeps that file current on its own.
Feed
Onboarding opens from this registry
The new hire's card is what onboarding tasks read: name, role, manager, documents, start date. There is no second hiring spreadsheet. The file fills, the checklist opens from that card.
Remind
Otto finds what's missing
A new hire's document checklist is chased automatically, and waiting tasks are brought to you. Otto prepares and reminds. Approval always belongs to a person.
Pay
The same registry fills the payroll packet
When you open a pay period, the row reads the salary reference and approved leave on the personnel file, not a copied salary list. Keep personnel details current and the packet arrives full.
Related solutions
Related Otto software
- Leave tracking softwareLeave balances, approvals, and the timesheet in the same record.
- Timesheet software (puantaj)Monthly timesheet that payroll, leave, and SGK already agree on.
- PDKS attendance softwareAttendance that writes the timesheet instead of another export.
- Bordro software (Turkish payroll)SGK, tax, and net pay in one run, not a second spreadsheet.
- Human resources softwareHiring to payroll on one HR program, not five tools.
Frequently asked questions
'Personel takip programı', literally a personnel tracking program, is Turkish for software that keeps employee records, documents, attendance and leave in one place instead of scattered spreadsheets. The 'takip' (tracking) refers to keeping records orderly and current, not to watching employees. Otto HR is the agentic take on the category: instead of waiting for you to fill the file in, Otto finds the missing document, sends the reminder and prepares attendance and leave for payroll, and every step that changes a record waits for a person's approval.
In Excel, personal details live on one sheet, leave on another and attendance in a separate file. Formulas break and nobody can tell who changed what. In Otto HR each employee has a single record: leave balances calculate themselves, attendance entries are compared to expected hours, every change is written to an audit log, and at the end of the period the data arrives in the pay run ready to use. Otto tells you what is missing, so you don't chase the spreadsheet.
No. In Otto HR, personnel management means records: the employee file, attendance entries and leave. There is no location tracking, no cameras, no surveillance features, and Otto HR sells and operates no hardware. Under KVKK, Turkey's data-protection law, biometric data such as fingerprints is special-category personal data (Law No. 6698, Art. 6), and processing it is the responsibility of the employer operating the device. Otto HR collects no biometric data and only imports the clock-in and clock-out times a PDKS device exports. Employees can see their leave requests and balances in the employee portal.
No. Leave types, balances, requests and approval flows are part of the same platform. Approved leave counts as worked time in the attendance summary and is reflected in payroll, so there is no separate leave spreadsheet to reconcile.
This page is not that job. Personnel management software is the employee registry: the card, the documents, onboarding, the salary that feeds payroll. Door hardware, fingerprints or the monthly timesheet are different intents. For clock data see the PDKS page. For the monthly sheet see timesheet software. Here there is a registry, not surveillance.
Personnel management software is a registry, not a watchlist. The new hire's card is what onboarding tasks read: name, role, manager, documents, start date, one record. There is no second hiring spreadsheet: the file fills, the checklist opens from that card. Otto chases the missing document. You approve the step that changes the record.
From the same registry. When the pay period opens, the row reads the salary reference, approved leave and hours worked on the personnel file, not a copied salary list. Keep personnel details current and the packet arrives full. If they are not, Otto says what is missing. Handoff is still approval: you take the suggestion, a person closes the figure.
No. This page is the personnel registry: the card, the documents, onboarding, and the pay that flows into bordro. There is no turnstile, fingerprint, or location tracking here. Otto HR does not collect biometric data. Door hours are a different intent. The registry is the record layer that sits on top of those hours.
In the middle. Human resources software is the handoff layer. Personnel management software is the person-file slice of that layer. Hiring, leave, and payroll read the same card. Otto prepares. You confirm. A second hiring spreadsheet is not kept.
Otto prepares, you approve
Let Otto keep the file.Keep the final say.
Employee files, attendance and leave in one place, current, and ready for payroll. Create your workspace and watch the order build itself.